Smart Desk Reservation System

Desk Management system

MLAI Solution presents easy desk booking for the hybrid workplace & having the flexibility for employees to book a desk as and when they need it to suit their work-life needs.

Talk to Expert See How It Works
Desk Management system
Why You Need It

Why do you need Desk Booking Software?

A desk booking solution allows employees to reserve a physical workstation at the office via any interface. They can access any software-enabled platform to:

Provide greater flexibility to employees to choose when, where, and how to work

Reduces costs by optimising the office space.

Help maintain social distancing protocols

Enhance employee productivity & collaboration

Live Office Floor — Today
Available Desks
0
Ready to book
Booked Today
0
By employees
Interactive Floor Map
Available
Booked
My Desk
Sanitizing
How It Works

Make Intelligent Decisions About Your Space

01

Make intelligent decisions about your space

You can right-size your layout to meet the needs of your team and minimize wastage of space by knowing who and how many employees will be working on-site each day.

02

Real-time Desk Availability & Booking Feature

You can determine which desks are available to book based on your workplace's capacity and social distancing guidelines. You can update a virtual floor plan that shows real-time desk availability. Your employees can find the desks available for a day and book them directly from the app or web.

03

Organise your time better

Through the MLAI app / web, employees can reserve a desk for the day or in advance. Once they've completed the health questionnaire, we'll automatically allocate them a desk, or they can select a different location if they'd like.

  • It helps you plan your workweek.
  • It helps you manage office capacity.
04

Usage Analytics & Report

It's easy to ensure that your workstations are always used efficiently and consistently for your team with Desks Analytics. A real-time floor occupancy report keeps you informed of where your employees are sitting throughout the day.

05

Designate which desks are available

It allows employees to determine which desks are available for booking, permanently assigned, or unavailable to maintain social distance

06

Book a personal space

Employees can book a desk for the day in advance and have the flexibility to choose where to sit, depending on their daily work schedule.

07

Automatically seat teammates near each other

Your coworkers may be on different schedules, but the MLAI desk system will allow you to stay connected. You can search for coworkers and find out where they're sitting, making your collaboration more accessible and productive.

Insights & Analytics

Desk Usage at a Glance

Real-time reports and trend data to keep your workspace running at peak efficiency.

Weekly Desk Occupancy Trend

Average daily utilisation % across the workspace

Mon 62%, Tue 71%, Wed 85%, Thu 78%, Fri 55%.
Peak Utilisation
0%
Wednesday this week
Avg Check-In Time
9:14 AM
Employee arrivals
Desks Saved Weekly
0
Via auto-release feature
Key Features

Key Features of MLAI Desk Booking Software

Hot Desking

Provide your team with the option of choosing where they sit to maximise their productivity.

Desk Hoteling

Employees should be able to book a desk various days or even weeks in advance.

Unused Desk Protection

Employees should be allowed to relieve themselves of their desks when they don't need them so that no desk space gets wasted.

Find Your Co-Workers Fast

Highlight specific areas where teammates can sit near each other to work and collaborate.

Flexible Workspace

Desk assigned to an employee, but if that employee does not check-in that time / day, the desk gets released for other employees.

Zones & Teams

If you need to sit together with your colleagues in the office, you can have "neighbourhoods" where a specific team member can only reserve spaces to know you'll be with the right people before you arrive.

Access for Employees & Managers

While employees can schedule and book their desks, team managers can also make bookings on their behalf. The desk booking schedules are visible to both, and they can do modifications.

Sanitization Workflow

Sanitation workflows automate the process of cleaning desks immediately after use.

Workspace Maps

Display an interactive map of your workspace so that employees can easily find and book their desks.

Mobile App

Provide employees with easy access to finding desks by making the MLAI app.

Ready to Optimise Your Office Space?

Join hundreds of organisations across India using MLAI Solution to operate smarter, safer, and more efficiently.

Book Free Demo +91 88000 23217
QUICK & EASY

It’s Super Easy!

Want to try Our Product Yourself before Booking a Demo with us?

QR SCAN

SCAN

Quickly access the visitor registration form by scanning the code—no app download needed.

FILL DETAILS

FILL DETAILS

Enter your basic information in a user-friendly form designed for speed and simplicity.

GENERATE PASS

GENERATE PASS

Once submitted, your digital pass is ready— secure, professional, and immediate!

Visitor Management Try Now Scan
Secure & Reliable
Fast & Seamless
User Friendly